The SUNY Potsdam Institutional Repository

Jenica P. Rogers-Urbanek
Collection Development Coordinator and Technical Services Librarian
College Libraries, SUNY Potsdam

LTEC Presentation
February 7, 2007

Presentation available at:
slides version | printable version

About Institutional Repositories

About IRs: Links

An introduction to IRs:

So, why an IR?

The main conversation regarding IRs has focused on what many consider to be the realm of large institutions:

IRs at large institutions:

Examples to inspire us all, from near and far:

So, why an IR?

Institutions like ours, with a strong focus on teaching and learning, often don't have the same goals as larger institutions.

Size-independent truths:

So, again, why an IR?

Why not just another campus-hosted website? Why a repository?

The SUNY Potsdam Institutional Repository

Our repository runs on DSpace, as a subset of the DSpace at SUNY portal, which offers access to collections across all SUNY units.

DSpace at SUNY

The SUNY Office of Library and Information Services is currently providing hardware, software, implementation, and staff support to all SUNY campuses.

About DSpace

DSpace is an open-source software package that provides insitutional repository capability.

Links to all the information you could ever want to know (and more):

What might SUNY Potsdam put in a repository?

Truth 1: We are not the largest producer of faculty research in SUNY.

Truth 2: We do have:

Current repository projects:

Getting started with our repository

Why do you want to use the IR? Who is your intended audience? Why is the IR better than other websites?

Our Mission:
The mission of the SUNY Potsdam Institutional Repository (SPIR) is to provide a secure and searchable digital archive to showcase and preserve the intellectual accomplishments of our campus. This project takes advantage of the SUNY Digital Repository using the open source system DSpace, and is operating in this pilot phase under the leadership of the College Libraries. The SUNY Potsdam Institutional Repository will provide opportunities for faculty and campus offices to make their research and creative endeavors available to a broader audience, and will expand the campus awareness of digital access and preservation initiatives.

Copyright in our repository

  • Do you own the digital copyright to your publications? Check your publishers' agreements!
  • We do not claim copyright: creators retain the copyright to their work, unless it has been previously assigned to someone else.
  • Creators of submitted works must ascertain their own copyright owndership before submitting to our repository. See Cornell's Copyright Management resource page, the SPARC "Copyright for Authors" resources page and the SHERPA/ROMEO "List of Publisher Copyright Policies" for more information.
  • If copyright holders require that access to materials be limited to certain users, we may be able to accommodate these needs.
  • Items will be removed from the repository if copyright holders notify repository administrators of the need for removal. Administrators will not monitor copyright compliance, and will only make inclusion or removal decisions at the request of the copyright holder.

  • Joining the repository

    Our DSpace-based repository organizes content in a hierarchy of Communities and Sub-Communities. Where does your content fit?

    Practical example:
    Faculty research might be divided into three sub-communities around our three Schools. However, Music Education would fall inside the Crane School of Music, but publications by Music Education faculty should be easily accessible at the same time as School of Education publications.

    Departments might want to put faculty research into a departmental community along with student research projects and departmental newsletters, but that isolates each department from the work done by others.

    Should all newsletters go together, or would they be better off sorted by offices?

    We'll happily work with you to find the best solution.

    Doing the actual work

    Currently, Jenica Rogers-Urbanek and Keith Compeau are the campus repository managers. Dspace allows authors to submit and load their own content, or can be set up so that a single (or multiple) defined individual can add or accept content to the repository.

    Doing the actual work

    There are lots of questions.

    But there are more possibilities!

    Working together, we can make a great repository that shows off the best of what we do.

    If you're interested, come talk to us!


    Jenica P. Rogers-Urbanek is the Collection Development Coordinator and Technical Services Librarian at the SUNY Potsdam College Libraries. Contact her at 267-3328,, or in her office on the second floor of Crumb Library (at the end of the PT stacks!).

    This presentation was created in HTML using CSS. There was no PowerPoint involved in this presentation except as a nagging bad example. The layout and stylesheet are available to borrow via a share and share alike creative commons license, and were created and made available for download by Jessamyn West.
    slides version | printable version